Blog Article

Writing truancy notices that can improve attendance

September 25, 2019

Sending home truancy notifications that are written using simpler language and fewer words can improve their effectiveness and reduce student absences by as much as 40 percent, a new study shows. Moreover, these changes are easy to implement and are virtually cost-free if truancy notifications are already being sent home.

Many states require, or at least advise, districts and schools to notify families when a student is considered truant (i.e. the student has too many unexcused absences according to the laws of that state.) Yet many truancy letters include long passages full of legal jargon that are confusing and feel threatening to families. For example, the first line of one state’s recommended truancy notice states, “[State XYZ] Education Code [XYZ] provides that a pupil (child) subject to compulsory full-time education or to compulsory continuation education who is absent…” These notifications frequently use a tone that blames families and emphasizes the legal consequences of continued unexcused absences.

To improve standard truancy letters, a team of researchers from Attendance Works, Harvard and UC Berkeley used behavioral science insights to design and test the efficacy of rewritten truancy notifications that provide families with clear, actionable information to help them feel empowered by, rather than threatened by, their school districts.

In the working paper, Using Behavioral Insights to Improve Truancy Notifications, Jessica Lasky-Fink, University of California, Berkeley; Carly Robinson, Harvard University; Hedy Chang, Attendance Works; and Todd Rogers, Harvard University tested modified versions of a district’s standard notification letter. The modified versions were less than 150 words long and were written at a 5th grade reading level, compared to the standard letters’ 382 words and 10th grade reading level.

The team randomly assigned over 130,000 families to receive either the standard or modified versions after their students had accumulated three absences or tardies. The team then examined the number of partial and full day absences those students had over the following month.

The most successful modified truancy notifications used statements that conveyed that guardians had the power to help their students get to school and explained how even a few absences can have a serious negative effect on students (Download examples of the standard and modified letters below.) These most effective letters reduced absences in the following month by 2 percent, translating to .07 fewer days of absence, equal to a 40 percent improvement over the estimated effectiveness of the standard truancy notification.

“Simplifying communications to families can be a simple yet powerful tool for behavior change. Presenting information that is clear, easy to understand, and usable makes it much more likely that guardians will act,” said researcher Lasky-Fink.

Other research on family engagement further illustrates the power of simplification. One study published in April 2019 examined how to increase family enrollment in a program that sends timely, actionable SMS messages produced and sent directly from a digital gradebook without additional teacher effort.

When families were required to enroll in the program, only 1 percent opted-in. However, when families were automatically enrolled (and could opt-out if they preferred) 95 percent of guardians participated in the program. The increased family participation resulted in higher student GPAs and fewer failed courses.

Notices of truancy are a common form of school-to-family communication. They tend to be written in a way that doesn’t result in the greatest impact on reducing truancy, the authors write. Applying insights from behavioral science, such as the simplification of language and supplying the right information in an empowering way, can have a meaningful impact on students and families, the authors conclude.

Read the working paper, Using Behavioral Insights to Improve Truancy Notifications

Blog authors Emma L. Starr is a research fellow, Harvard Kennedy School, Student Social Support R&D Lab; Hedy N. Chang is the founder and executive director of Attendance Works; and Todd Rogers is professor of public policy at Harvard Kennedy School

Download an example of the standard truancy notice. Download a sample modified truancy notice.

Images of the standard truancy notice (left), and the most effective modified truancy notice (right).

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