00:09:52 Cathy W,: Good morning! This is Cathy Wolfenden @ Attendance Works. We'll start in a few minutes at the top of the hour. 00:12:00 Cathy W,: Just in case, here are the call in numbers Dial by your location +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York)Meeting ID: 845 8188 1884Passcode: 415689Find your local number: https://us02web.zoom.us/u/kcENQgglBl 00:15:03 Lynette Fink: Lynette Fink, York City, PA 00:15:15 Mactavia Hoody: Mactavia Hoody, York, PA 00:15:16 Ann Marie Cordisco: Ann Mare Cordisco, State Education Resource Center (SERC) , CT 00:15:17 Jaclyn Smith: Jaclyn Smith, York City SD, York PA 00:15:17 MGRANT: Mikki Grant- Attendance Facilitator 00:15:20 Grabenbauer, Krista K: Hello to everyone from Beaufort, SC 00:15:22 Hope Murphy: Alexandria City Public Schools, Virginia 00:15:33 Ashley Gugliuzzo: Ashley Gugliuzzo School Social Worker grades 3-5 Hartford Public Schools 00:15:36 Amber Janes: Amber from Hartford, CT- BRB 00:15:39 Andrea Jones: Andrea Jones, Brevard Public Schools, FL 00:15:56 Kathy Bingham: Kathy Bingham, Beaufort County Schools Beaufort, SC 00:16:00 Kathryn Hull: Kathryn Hull, Lincoln Public Schools, Lincoln NE 00:16:10 MGRANT: Mikki Grant-Attendance Facilitator (Caddo Parish School Board) Shreveport, LA 00:16:34 Carol Mullen-O'Leary: Carol Mullen-O'Leary 00:16:44 Corinne Barney: Corinne Barney-Hartford Public Schools 00:17:21 Carol Mullen-O'Leary: Carol Mullen-O'Leary Teacher York, PA 00:17:47 Lynette Fink: parents 00:17:51 Jaclyn Smith: parents 00:17:51 Carol Mullen-O'Leary: church / temple leaders 00:17:58 Roseta Johnson: Roseta R Johnson Supervisor of Child Welfare and Attendance 00:18:15 Carmelita Quinones: Carmelita Quinones School Social Worker- Grades 6-8 Hartford Public Schools 00:18:16 Mactavia Hoody: sports coaches 00:18:22 Jaclyn Smith: teachers/peers 00:18:36 Carmelita Quinones: Attendance Teams 00:18:44 Carol Mullen-O'Leary: Big Brother/ Big Sister 00:18:56 Jaclyn Smith: YMCA/YWCA 00:18:57 ANTHONY DAVILA: Tony Davila Principal Hartford Pub Schools 00:18:57 Lauren Thompson: Lauren Thompson, Dean of Students, virtual Charter School, Maine 00:19:04 ANTHONY DAVILA: Boys and Girls Club 00:19:10 Natalie McCurley: Natalie McCurley, HCS District, NC 00:20:16 Elnora Salone: Elnora Salone, SCWA Caddo Parish Public Schools 00:20:38 Alex Jones: Alexander Jones, Teacher, William Penn Senior High 00:21:34 Rick Carson: Rick Carson, SCWA, Caddo Parish School Board 00:22:37 Cathy W,: Welcome! If you're just joining, please introduce yourself so we know who's in the room! :-) 00:29:20 Hedy Chang: Especially at this time, we are finding/hearing that nurses are essential since families are more likely to trust them about guidance related to health and safety. So they are great partners for reaching out. 00:30:01 Hedy Chang: We also hear that so often we underestimate the power of the person at the front desk who families see first! 00:33:04 Carol Mullen-O'Leary: set specific guidelines for taking attendance 00:33:24 ANTHONY DAVILA: Regular team meetings scheduled to talk specifically about grade level attendance 00:33:27 Grabenbauer, Krista K: Teachers are good about alerting Social Worker to absences. Counselors, and front office staff pitch in as well. 00:33:28 Carmelita Quinones: Communicate with parents through Parent Square 00:33:31 Melissa Rivera: communicating expectations 00:33:43 Carol Mullen-O'Leary: provide support for new teachers and subs 00:33:45 Jaclyn Smith: before school started reviewing attendance policies and procedures with teachers/staff 00:33:46 Alex Jones: Beginning of the year meeting/training w/ staff 00:34:00 Andrea Jones: Visiting schools. Sharing national data and trends with school leadership. 00:36:49 Hedy Chang: This video, Every Opportunity, is a great way of helping staff see the impact that they have on kids motivation to show up: https://www.youtube.com/watch?v=VxyxywShewI 00:47:25 Jaclyn Smith: What do you need from us/What can I do for you? 00:47:33 Hope Murphy: Is Shanna your first child? ah - did her sibling go to shcoolhere? 00:47:44 Carmelita Quinones: In what ways can the school support you and your student/s? 00:47:55 Andrea Jones: Previous school experience... (did they attend this school last year, move, from a different district or state) 00:48:29 Amber Janes: I talk with them about their child and likes and dislikes, play, hobbies...….and conversation grows from there and ask more questions and seek more info to learn about the student 00:48:35 Alex Jones: If you had to describe your family’s story as a famous song…what song would be it? 00:49:57 Hope Murphy: I noticed that Shanna loves to read 00:50:00 Jaclyn Smith: If they have a good sense of humor, are smart, artistic, outgoing, etc 00:50:12 Alex Jones: A strategy I learned from Family Guy: the compliment sandwich. Present a positive, hide the negative in the middle, and then finish w/ a positive 01:08:31 Hope Murphy: teachers should make first call 01:08:33 Andrea Jones: Caring Conversations is a great tool to better equip our teachers 01:13:39 Hope Murphy: can you put link in chat for this video? 01:14:25 Hope Murphy: bringing up law - truancy 01:14:44 Amber Janes: being defensive can break down communication 01:15:06 Andrea Jones: When I get a district truancy referral and a relationship wasn't established at the school level. Parents feel betrayed and are uniformed. The cycle is broken 01:15:24 Jaclyn Smith: If a attendance team member is absent having a back up plan/procedures on who does what (flow chart, chain of command) 01:15:37 ANTHONY DAVILA: A focus on compliance to policy at the expense of compassion and problem solving approach for the benefit of students 01:15:40 Bowen, Mariah D: Having conflicting answers from different staff members on the team.. 01:15:57 Cathy W,: Video link: https://www.youtube.com/watch?v=f93RjyYvHb0 01:17:26 Alex Jones: Lack of prompts…We have so much data that we’re swimming at the bottom of an olympic sized data pool. We somehow need a prompt to get out of the pool and address a specific student. We can utilize 12+ staff members but struggle with the prompt for that staff member. 01:22:59 Hope Murphy: families identify support person in community 01:23:14 Jaclyn Smith: providing bus passes/tokens/vouchers 01:24:18 Grabenbauer, Krista K: we do offer before and after school care 01:24:22 Andrea Jones: City Transit Company 01:25:08 Jaclyn Smith: After school programs that help or provide transportation 01:25:33 Hedy Chang: The faith community can also help with creating opportunities for families to know each other. 01:26:30 Grabenbauer, Krista K: We have an agency who provides snacks for our kids who have very late lunches 01:26:47 Alex Jones: I REALLY want a clearinghouse for truancy in the city 01:26:49 Hedy Chang: Wonder if folks are dealing with the lack of immunizations these days? Needing to bring in health care providers-- possibly on site 01:26:57 Andrea Jones: Several grocery stores provide schools with gift cards so that schools can purchase incentives 01:27:00 Rick Carson: Community renewal 01:27:08 Carmelita Quinones: Transportation for after school programs 01:27:14 Alex Jones: That coordinates C&Y, Probation, Court, School, City Police, Transportation 01:27:15 Bowen, Mariah D: PTO to help with uniforms 01:27:31 Jaclyn Smith: We have a partner/program that provides free eye glasses for our students 01:27:32 Hedy Chang: Rick- can you say something more about what you mean by community renewal? in chat. 01:27:53 ANTHONY DAVILA: We had community barbers provide free haircuts so kids felt ready for the first day 01:27:54 Hedy Chang: Vision to Learn-- is a great resource for free eyeglasses and exams in many communities 01:28:21 Rick Carson: Community Renewal is an agency in our low income area that helps with clothing, school supplies, after school tutoring, and so forth. 01:28:44 Hedy Chang: Thanks Rick! Sounds like a real asset to have. 01:37:02 Hope Murphy: Thank for sharing that - our messaging is so important 01:37:48 Andrea Jones: Is there anywhere to access a sample of the positive attendance warning letter? 01:38:11 Cathy W,: Please let us know how we can improve! https://app.upmetrics.com/data_collector/ckf2oltbqlt8k0759tfdbfybj 01:38:37 Andrea Jones: Great, thank you! 01:39:16 Jaclyn Smith: no thank you! 01:39:23 Hedy Chang: https://www.attendanceworks.org/writing-truancy-notices-that-can-improve-attendance/ 01:39:59 MGRANT: Thanks! Wonderful Information.. 01:40:41 Cathy W,: Class evaluation: https://app.upmetrics.com/data_collector/ckf2oltbqlt8k0759tfdbfybj 01:41:06 Ann Marie Cordisco: Thank you! 01:42:24 Hope Murphy: can you add the letter link in please? I love the parent flyers - use them all the time! 01:43:57 Cathy W,: Back to School welcome letters: https://www.attendanceworks.org/resources/welcome-students-to-school/ 01:44:04 Icha Pagan: Thank you everyone for the wonderful ideas 01:44:52 Carol Mullen-O'Leary: thanks everyone 01:44:52 Hope Murphy: Thank you - signing off.